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Have you been typing your name, phone number, company name, website address manually into EACH and EVERY email you send? Oh SNAP! You can set up your emails to automatically have that all typed in for you every time you create an email or even every time you respond to one.

Here is how to add your signature to your emails if using Outlook
(Rick, this one is for you in case you forget!)

I don't know where you are at in Outlook, so let's start from SCRATCH!

1- CLOSE OUTLOOK (can't get scratchier than THAT)

2- OPEN OUTLOOK (you saw that one coming didn't ya?)

3- From the TOOLS drop down menu on top, select OPTIONS by clicking on it. If you only see a couple of choices and two triangles pointing down, then click on those triangles to expand the Tools Menu options. That should give you a full list :).

4- You will now have a window open with several TABS you can click on. Select the tab that reads MAIL FORMAT and look towards the bottom at the very last section that reads SIGNATURES and click on that button.

5- We are close! If you do not have ANY signatures set up then this will be blank and then you can just click on NEW and start typing what you want your signature to be called and then enter what you want your signature to LOOK LIKE in your emails. (What to include: Your name, title, business name, phone, fax and your website address) . You can edit signature the same as you would edit text in a word document. Just highlight it and click on font then change the font, size, color, etc to your liking.

6- When done, click save. But we are not done yet. Now we need to select it under EACH of those two options you see there. One of the should read "Signature for New Messages" and there should be a drop down box next to it. Click that and select your NEWLY created signature. Click APPLY.

7- If you wish for your replies to also have your signature automatically added as well, then click on the drop down box next to the other piece that reads "signature for replies" and select your signature from the down. Click Apply then SAVE.

8- To see if your work is done here, create a NEW message and see if it contains your signature! You can always type over it or adjust it as needed, but if the change is permanent, then go back to these instructions and instead of clicking on NEW on step 5, select your existing signature from the list and choose EDIT instead. The rest of the steps are the same.

A distribution list is a group of contacts who are related in some way (ie, office staff, 4-H agents, etc). You can create a distribution list that includes these contacts. Then you can send your message to the distribution list. You can use distribution lists in messages, task requests, meeting requests, and other distribution lists.

The personal distribution lists that you create in your Contacts folder are available only to you, but you can share them by copying and sending them to others. You can also update these lists as necessary.

This How To will give you steps on how to create a personal distribution list, how to use it, and how to update it.

1. Open Outlook.
2. From the File menu choose New...Distribution List.
3. In the Name box, enter the name of the new distribution list.
* Ex: Agents List
4. Click Select Members.
* This will open the Select Members dialog box.
* Please NOTE: if the person is using the College's Exchange Server, you should select their name in the Global Address Book. If the person is not using our Exchange Server, then you can find them in your Contacts folder.
5. In Outlook 2007, select the appropriate Address Book (either Global Address list or Contacts) from under Address Book.
In Outlook 2003, from the Show Names from the drop-down list, select the appropriate Address Book (either Global Address list or Contacts).
6. In the Name list select the name from the list that appears or type in the name you want to add to the distribution list in the Type Name or Search box.
7. Click Members button to copy the name to the Distribution List.
8. When you have added all of the names, click OK.
9. Click Close and Save.

1. Open Outlook.
2. Click New in the Standard Toolbar.
3. In the To line, type in the name of the distribution list.
* Or if needed, click To and then choose Contacts under the Address Book drop-down list.
* From the Name list, select the distribution list you want.
o Ex: Agents List
4. Click To.
5. Click OK.
6. Enter a subject and enter your message text.
7. Click Send when ready.

1. Open Outlook.
2. If you used an address from your Contacts, you need you will need to update that person's information first, then update the Distribution list.
3. Click Contacts in Folder List.
4. Open the contact you need to change.
5. Make the appropriate changes to the email address.
6. Click Save & Close.
7. Double-click to open the Distribution List you need to update.
8. Click the Update Now button. You may see the change reflected in list.
9. Click Save and Close.

Your domain name is the center of your Internet identity. So what type of things should you take into consideration when choosing the name that will represent you on the Web? Here are 8 handy tips.

1. Keep it short
Although some places allow you to register a name with up to 63 characters, you have to keep in mind that people need to be able to remember it, and easily type it into their browser. Try to register the shortest name that your customers and visitors will associate with your Website. The general rule of thumb is, keep it under seven characters if possible. (Not including the suffix.)

2. Dot What?
There are many different extensions available right now. For businesses, we recommend a .com suffix. It is the first extension that most people try when searching for a Website. Also, since it is one of the oldest extensions, .com shows that your business has been around for a while and that you have a well-established presence on the Web.

3. Avoid Trademarked Names
There are two really good reasons for this. First, it’s not very nice. We have all heard the stories about the zany guy who thought ahead and bought "some-huge-multi-million-dollar-company.com" and sold it to the company for enough money to retire on. But, remember that those companies, like yours, have spent lots of time and money creating their brand, and what goes around comes around. Also, companies are no longer opening their pocketbooks to get their names back. They are calling their lawyers.

4. Register Your Domain NOW

Domain names are being snatched up faster than candy at the St. Patrick’s Day parade. You must register soon unless you want to get stuck with "the-domain-name-that-no-one-wanted.net". You do not have to have a Webmaster or an ecommerce department or a Web design consultant or... Heck, you don’t even need a Web page. Just get out there and register before you loose the opportunity to get the name you really want.

5. One May Not Be Enough
Sometimes, it isn’t a bad idea to register several similar domain names. If you have "yourname.com", register "yourname.net" so no one else takes it. You can register your full company name and a shorter, easier to remember version. Some people even register common misspellings of their company’s name. (You don’t need a separate Web page for each. Several domains can point to the same Website.)

6. Character Types
Just a reminder. Domain names can only use letters, numbers, and dashes. Spaces and symbols are not allowed. Also, domain names are not case sensitive.

7. Ask Around
When you have settled on several available name choices, see what your friends and clients have to say. A name that may make perfect sense to you may be too hard for other people to remember. Is your domain easy to say? Is it hard to spell? Do you have to explain why you chose the name?

8. Don’t Shell Out Large Amounts of $$$
At one time, companies were able to get away with charging reservation fees plus a "mandatory" $70 InterNIC fee. Recently, it was decided that other companies should be able to compete to sell domain names. This has lowered prices dramatically.

And remember, if you think that if you have found the right domain name, but you're not quite sure if it's the one... register it anyway before someone else does!